There are many different types of filter media. Maintenance requirements differ for each type. The filter manufacturers recommend replacing filter media frequently as that is how they make their money. They do not make a lot of money selling filters, but they make a lot of money on the media. especially if you follow their recommendations.
If you use carbon, it needs to be replaced regularly. It removes various things (both wanted and unwanted) from the water indiscriminately. Once the absorbtion capacity of the carbon is reached, some of those substances can start leaching back in to the water. If you have
live plants in your tank,
activated carbon may do more harm than good by removing some of the nutrients your plants need to thrive. Many fish keepers with
planted tanks do not use activated carbon routinely, but do keep some for removing medications, unusual odors, etc.
Filter media used primarily to provide mechanical filtration need to be cleaned regularly. Otherwise, it will get clogged with debris. I use prefilter sponges on all my filter intakes and I have to clean them every week or two when I note the water flow starting to drop. I do not use the expensive replacement cartridges for my
HOB filters. I purchase filter pads and cut them to fit my filters.
Acurel makes a great filter pad that is stiff enough to work well, yet when it plugs up, you can clean it several times by rinsing in used tank water before it needs replacement. You want to keep mechanical filters fairly clean as the debris will decay and contribute to higher
nitrate levels in your tank. The frequency of cleaning will depend upon the stocking of your tank and the types and amount of foods you feed.
Filter sponges, whether used as prefilters, an air driven
sponge filter, or a sponge in your HOB or
canister filter will provide both mechanical and biological filtration. They will need to be cleaned periodically by rinsing in used tank water. Never expose them to chlorinated water as this will kill some of the
beneficial bacteria inhabiting the pores of the sponge.
Biological media such as
bioballs, pot scrubbers,
ceramic rings, lava rock, pumice or expensive manufactured biomedia will need to be rinsed if they become clogged with debris. This type of media should always be preceded by mechanical filter media to reduce the frequency of cleaning. It is best to clean only a portion of the media at one time so you do not disrupt the biofilter.
Finally, there is chemical media. All chemical media, whether activated carbon, granular ferric oxide, ceramic bead for removal of
phosphates,
Purigen,
ChemiPure or
PolyFilter will eventually become exhausted. Some types can be regenerated and other types have to be replaced. Check with specific manufacturer instructions.